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PowerPoint: Inking and Designer

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Designer in PowerPoint just keeps getting better!

Designer can transform slides to become much more professional!

However, if you have a touch or ink compatible device, now it can do even more!

Once you easily convert your ink to text on a slide, PowerPoint Designer launches and makes design recommendations, complete with layouts, icons, and design themes. This way you can save time by transforming your handwritten ink into something that looks like it came from the graphic design department.

The ability to convert ink isn’t just limited to lists. If you draw something a little more complicated, PowerPoint will convert your work to words and shapes at the same time!

If you wish to find out more on PowerPoint or Office 365 contact us on 02890945542 or email


Power BI Themes

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Theme options in Word, Excel, and PowerPoint have been available for a while now. They give your content a consistent set of fonts, colours and effects.

Microsoft has identified this feature was badly needed for Power BI also, as the built-in colour scheme for Power BI visuals wasn’t pleasing and modifying it could be challenging.

Thankfully, Microsoft has announced that the Power BI team recently added the option to apply new built-in themes to Power BI reports, similar to what you can do with Word, Excel and PowerPoint.

You’ll be able to see these new theme options by selecting Switch Theme in the Home ribbon in Power BI Desktop.

All you need to do is pick your desired theme from one of seven new options, and it will be applied to all your visuals that use the default colour palette. You can also find a link to the report theme gallery in the same place which contains additional community-developed themes.

In addition, you will find help on creating your own theme if, for example, want to create one based on your organisation’s branding.

This update also includes a preview of a PDF file connector that lets you access table data in PDF files, and a lot more.

If you wish to find out more on Power BI or Office 365 contact us on 02890945542 or email

OneDrive Super Zoom for iOS

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Microsoft recently announced the new OneDrive Super Zoom for iOS!

This enables OneDrive on iOS users to use a pinch gesture to zoom in and out of the Photos view. Zoom out to easily scroll many photos at a time or zoom in to get a larger preview of your photos as you browse.

This feature is supported on both OneDrive for Business as well as consumer accounts on iOS.

For those of you using OneDrive on Android devices, Super Zoom is already available, but only for OneDrive consumer accounts and should be coming to OneDrive for commercial accounts later this year.

If you wish to find out more on OneDrive for Business, contact us on 02890945542 or email


New Functionality in Word & PowerPoint

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On social media apps like Twitter or Facebook, when you use the @ sign with someone’s name, the person you mention receives a notification about that post or comment.

You may also be using @mentions in Microsoft Teams for a while now.

Well, Microsoft has developed on this and now you can use @mentions in Word and PowerPoint to draw someone’s attention to comments in a document or presentation you’re collaborating on.

Just add the @ sign, then type the name of and the person in your organisation you are collaborating with.

That person receives an email with a link directly to your comment. Clicking the link brings them into the document or presentation and into the conversation. Using @mentions in Office can help take the lag time out of the collaboration process helping you get more work done, faster.

If you wish to find out more on Office 365 updates, contact us on 02890945542 or email

Outlook: The new Simplified Ribbon

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Microsoft has recently announced the new “coming soon” functionality to Outlook for Windows.

This gives Office insiders a window of time to try new features on their own schedule before they are released more broadly.
One of the new features being showcased using the new Coming Soon feature pane is the new Simplified Ribbon.

The Simplified Ribbon lets you focus on the core of what you need, displaying a single row of commands versus the three lines of commands in the classic ribbon. The default set of commands in the simplified ribbon are those that are used most frequently, and less frequently used commands are always still available with just a click or two.

The single row of commands can be quickly personalized to suit your work style and preferences—simply pin or remove commands from the ribbon that are important to you. You can always click back into the classic, full ribbon to access the complete set of commands anytime.

You will also find that the Simplified Ribbon is now adaptive.  It scales to fit different window sizes, adjusts icon labels and moves commands out of the way and accessible via new ellipses and menu drop down experiences.

If you wish to find out more on Office 365 or Office Insiders, contact us on 02890945542 or email

Microsoft Flow and Excel Integration

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Microsoft has recently announced that Microsoft Flow is now integrated into Excel.

The Microsoft Flow for Excel add-in enables you to connect your data to a wide range of services such as SharePoint, Outlook 365, Dynamics 365, Microsoft Teams, Visual Studio Online, Twitter, and more.

With this integration that uses the ‘For a selected row trigger’ and the Flow launch panel, you can create and trigger on-demand flows for selected rows in any Excel table on spreadsheets saved in SharePoint or OneDrive for Business.

In Microsoft’s announcement, they have added the steps to create a flow from Excel.

Alternatively, If you wish to find out more on Flow or Office 365, contact us on 02890945542 or email

Power BI Desktop Update

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The Power BI team are constantly looking for ways to improve and they have recently announced the new Update, which was actually the number one feature request from the Power BI UserVoice site;

An option to easily print or email copies of your work reports to others both inside and outside the organisation.

In the New Power BI Desktop update, you’ll find a new Export to PDF command under the File menu. Just click this and it will generate a pixel-perfect rendering of each page in your Power BI Report, opening it automatically in your default PDF viewer.

From there, you can save it wherever you like, email it as an attachment, or print it!

Please note that the Export to PDF option is only available in the desktop version of Power BI.

Click here to view additional Power BI feature enhancements or to Download Power BI for your Desktop

If you wish to find out more on Power BI and the new Sharing Features, check out our previous post New Sharing Features in Power BI

Or contact us on 02890945542 or email



Hipchat servers turned off after Slack Acquisition

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Recently, Atlassian (Hipchat) has announced a new partnership with rival Slack! However, with this new partnership, it was agreed that HipChat Servers were to be turned off.

In Atlassian’s announcement, they had stated “Over the past year, however, the market in real-time communications has changed pretty dramatically. And throughout that change, one product has continued to stand out from the others: Slack.”

The aim behind this new strategic partnership is to provide a migration path to Slack and for Atlassian to no longer provide their own real-time communications products. However, Atlassian has also made an equity investment in Slack.
Also adding “Slack has been a user of Atlassian products for many years“.

So basically, Hipchat and Stride (another Atlassian product which was included in this deal) will no longer exist and in time it will work with Slack to provide a migration path for customers, and allowing them to strengthen themselves against their ever growing competition Microsoft Teams!

With this acquisition and Slack’s aim to improve and be a better rival for Microsoft Teams, it just goes to show that Microsoft Teams really does set the benchmark for the standards of companywide communications, collaboration and management. As Teams is Microsoft’s fastest growing product, it does make you think Teams wins!

To find out more on Microsoft Teams, check out our previous posts:
Live Events in Microsoft Teams 
Enhanced Integration for Microsoft Teams and SharePoint 
Newly Improved Microsoft Teams Guest Access 
Using Microsoft Planner with Teams 
Future Feature updates for Microsoft Teams 

Alternatively, contact us on 02890945542 or email

Microsoft Teams New Do Not Disturb Feature

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Microsoft recently announced new feature enhancements for Teams!

One feature, in particular, is extremely useful, especially if you want to focus on a task but still enable certain people to reach you!

You can now set your status to ‘Do not disturb’ and still receive calls and 1:1 chats from certain people or phone numbers, by settings exceptions to the DND (Do Not Disturb) status. Just click your profile pic > Settings > Privacy. You are then able to give priority access to select individuals. This means you will then receive notifications for chats, calls, and @mentions from the people you choose, even when your status is set to Do Not Disturb.

In August, Microsoft also announced they had completed their roadmap for bringing Skype for Business Online features and functionality into Teams. That means that Microsoft Teams is now ready to meet your messaging, meeting, and calling needs.

This new functionality in Microsoft Teams includes many new features, including:

· Rich messaging features such as unified presence, federated chat, and in-line translation capabilities that allow team members to converse in their native language.
· The ability to host and record cloud-based meetings with up to 250 participants;
· Robust calling features including delegate support, call queues, auto-attendant, consultative transfer, and out of office support.

If you wish to find out more on Microsoft Teams, contact us on 02890945542 or email

Files On-Demand for SharePoint and OneDrive

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Within the Windows 10 Fall Creators update, Microsoft also released the brilliant feature – Files On-Demand.

With Files On-Demand, you can access all your files in the cloud without having to download them and use storage space on your device!
All your files (even online-only files) can be seen in File Explorer and work just like every other file on your device!

Not only is this feature for all your OneDrive files, it also works brilliantly with your SharePoint Libraries!

Within your File Explorer for OneDrive and SharePoint, thanks to Files On-Demand, you will see the new Status Column with icons for each file/folder to show:

Online-only files
• Icon – You will see a cloud icon for each online-only file in File Explorer
• Online-only files don’t take up space on your computer.
• The file doesn’t download to your device until you open it.
• You can only open online-only files when your device is connected to the internet. However, your online files will always be visible in File Explorer even if you are offline.

Locally available files
• Icon – You will see a green tick in a green circle but with a white background.
• When you open an online-only file, it downloads to your device and becomes a locally available file.
• You can open a locally available file anytime, even without Internet access.
• If you need more space, you can change the file back to online-only. Just right-click the file and select “Free up space.”

Always available files
• Icon – You will see a green circle with a white tick
• Only files that you mark as “Always keep on this device” have the green circle with the white check mark.
• These files will always be available even when you’re offline.
• They are downloaded to your device and take up space.

Files On-Demand is currently available with Windows 10 Fall Creators update, for OneDrive and SharePoint.

For Macs, Microsoft is currently rolling out Files On-Demand feature, which requires macOS 10.14 Mojave.

If you wish to find out more on Office 365, OneDrive, SharePoint or Files On-Demand contact us on 02890945542 or email

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