The New Microsoft Surface Hub 2

blog0 comments

Microsoft has announced the new successor to the Surface Hub, introducing the new Surface Hub 2! An interactive whiteboard which is created for conference rooms and teamwork!

The new Surface Hub 2’s design is a huge leap from the first-gen Surface Hub, including 4K+ 50.5″ multi-touch displays as well as 4K cameras, integrated speakers, and far-field mic arrays for a premium video conferencing experience!

Did we mention the screen rotation?
Microsoft’s Surface Hub 2 features Dynamic Rotation, which lets users rotate the device to portrait or landscape for the best view and usability.

Microsoft also introduced the new tiling experience with the Surface Hub 2. This enables companies to use built-in apps, such as Microsoft Whiteboard, PowerBI, PowerPoint, as well as video calling, and view these across four Surface Hub 2s simultaneously and seamlessly.

Using Windows 10, which also appeared to be receiving a massive update, the Surface Hub 2 software will support multi-user sign in, include native Microsoft Teams integration, and more! Also including Windows Timeline, so users will be able to easily access their files and apps from other devices instantly right from the home screen on the Surface Hub 2!

Microsoft is planning to start testing the Surface Hub 2 with some of its commercial customers this year, and it will be generally available next year.

See for yourself how amazing the Surface Hub 2 is going to be – Introducing Microsoft Surface Hub 2

To find out more about the Microsoft Surface Hub, Surface Hub 2 or any Microsoft applications, call us on 02890945542 or email info@heliosit.co.uk

New features for Outlook

blog0 comments

Ever been “blind carbon copied” into an email, and when replying hit Reply All by accident! That dreaded moment when you hit send and everyone then knows you were in on the email!

For those of you who have been lucky enough not to have this joyful experience, well BCC (Blind Carbon Copied) allows you to add another recipient to your email, but their name/email address will be hidden to the other recipients.
For example, If John sends an email with Mark in the To field, and Sarah in BCC field. Then Sarah will see Mark also received the email but to Mark, it was just sent to him.
However, If Sarah hits Reply All on the email, then Mark would then see Sarah also received it, as he will also receive the reply email.

Thanks to Microsoft, you will never have to experience the accidental Reply All ever again, with the new release of Prompt before “Reply All”.

This feature release means, if you’re on the bcc line and you click Reply All, Outlook will alert you with the message, “Your address was hidden when this message was sent. If you Reply All, everyone will know you received it.”

The “Prompt before replying all” feature was designed to ensure discretion when replying to emails when you’re a bcc recipient and to ensure you don’t accidentally reveal that you received the original message unbeknownst to the other recipients!

Another new Outlook feature is rolling out to Office Insiders, enables you to listen to your emails.

As voice-enabled virtual assistants, like Cortana, take on more and more tasks, the ability listen to emails rather than read them is a natural progression!

If you’re an Office Insider, you can enable this feature by clicking on File, then Options, then click on the Ease of Access section. From here, then tick to Show Read Aloud, and the option will appear on the Home ribbon!

To find out more about these new Microsoft Outlook features, call us on 02890945542 or email info@heliosit.co.uk

New Excel Features

blog0 comments

Microsoft recently announced the release of the following new features the Excel;

Insights and New Data types.

The preview of Insights in Excel brings a new service that automatically highlights patterns in your data!

When you have any cell highlighted in an Excel data table, simply click the Insights button from the Insert ribbon. Then, powered by machine learning, Insights quickly identify trends and other useful visualisations.

These Insights will appear in various graph formats, providing new perspectives on data and in some cases, over 30 suggested results will appear!

You can quickly scroll through the results and when you find insights you like, just click and they will drop them into your workbook.

To allow for additional modifications, a new tab is created with PivotChart controls!

The second new Excel feature also available (currently only to Office Insiders), is the support for new cloud-connected data type.

Using AI capabilities, Excel can now recognise rich data types beyond numbers and text strings. The first two, in preview, are Stocks and Geography.

This means (for example), Excel now recognises that “France” is a country and automatically associates it with relevant data such as population.

So, say you have a list of countries, you can convert it to the new Geography data type by clicking on the command in the Data ribbon. From this, an icon will then appear next to each item and when clicked, a data card then displays all the extra information relevant to that cell (For example, all information relevant to France).

Better yet, if you have the data in an Excel table, you can see a widget that lets you pull the additional data into a column of its own. For example, add the population for each country.

All the data available in this new data type is calculation enabled. Meaning Excel creates a formula and also enables you to write your own formulas, referencing any of the fields available in the new data type’s cell (such as population, etc).

It’s not just Countries either. The new data types support things like postal codes, cities, as well as stocks, and other financial data.

If you  wish to find out more about these new Microsoft Excel features, call us on 02890945542 or email info@heliosit.co.uk

Newly improved Microsoft Teams Guest access

blog0 comments

In our November post, Microsoft Teams Guest Access, we mentioned: “Later, Microsoft will add the ability for anyone with a Microsoft Account to be added as a guest in Teams.

Well, that time is now! Microsoft have now started rolling out the ability to add anyone as a guest in Microsoft Teams.

While it is true that Teams Guest access has been around for a while, this is a new configuration feature that is being rolled out on Guest accounts! Previously, guests had to have an Azure Active Directory account. Whereas now, anyone with a business or consumer email account, such as Outlook.com, Gmail, iCloud, and others can participate in Microsoft Teams as a guest, with access to team chats, meetings, and files.

Another aspect we covered the in November post was Security and Compliance – all guests are covered by the same compliance and auditing protection as the rest of Office 365, so no need to worry over these aspects!

To add a guest to a team, select Add Members in the menu next to the team name.
Then add the guest’s email address. The invitee will receive a welcome email message with information about the team and what to expect now that they’re a member.

Please note that guests still need to have a Microsoft account associated with their email to participate. If the guest doesn’t yet have a Microsoft Account associated with their email address, they will be directed to create one for free.

Teams with guests will be easily identified with text and icons throughout the Teams user interface.

If you have any wish to find out more about Microsoft Teams and Guest access, call us on 02890945542 or email info@heliosit.co.uk

Using Microsoft Planner within Teams!

blog0 comments

Not only can you create Plans within Teams, but now you can also integrate existing Plans from Microsoft Planner, straight into Teams!

Simply Create a Team and choose to Create a Team from an existing Office 365 Group and then you can choose the Group which is linked to the existing plan in Planner.

For example, if you already have a Marketing Plan in Planner, then in Teams; Click on Create a Team, Choose “…from an existing Office 365 Group” then in the List select Marketing.

Within your Marketing team in Teams, you will see a tab along the top “Marketing” which, when clicked, will display your plan from Planner.

Here, you will be able to Group by Bucket, Assigned to, Progress, Due date and Labels. You will also be able to set a filter, and manage the tasks, just as you can in Planner!

This integration enables you to manage all aspects of the (E.g.) Marketing department from one application, thanks to Microsoft Teams. For example, as well as having integrated your existing Plan, you will be able to easily go back to the conversations tab, where members will be able to discuss any queries or projects.

To find out more on what Microsoft Teams or Planner can do for you, check out our other posts:

All things Microsoft Teams!

Microsoft Teams Guest Access

Microsoft Planner App is now available!

Hello Teams… Goodbye Skype for Business!

Microsoft Planner Updates

New features in Microsoft Teams

Microsoft Planner just keeps getting better

Future feature updates for Microsoft Teams!

Or call us on 02890945542 or email info@heliosit.co.uk to discuss how you can benefit from Microsoft Teams and Planner!

← Older posts